5 Terrifying Stats on Workplace Admin (And How to Reduce It)

5 Terrifying Stats on Workplace Admin (And How to Reduce It) post images
Image courtesy of Luis Villasmil

Written By : Jordan Beaumont

Posted 21/05/2022

Paperwork and general day-to-day admin is creating mammoth workloads and running up huge costs for companies. Businesses of every size can be affected by inefficiencies, with workplace stress and lack of employee engagement being a major concern – and there are some frightening figures to prove it.

If you don’t automate repetitive processes or you haven’t digitised your documents, now is the time to invest in the right solution. Here are some stats that will make you think twice about how you run your business.

1) Managers spend half their day in meetings and doing admin

With supervisors in the UK spending half their day stuck in long meetings, answering emails and handling admin tasks, it doesn’t leave a lot of time to manage teams and monitor performance.

As reported by HR News, managers actually spend less than 30 minutes each day on people management, top-level planning and strategy, and active direction of staff.

In order to boost productivity at work, and support and nurture teams in achieving business goals, it’s vital to reduce admin burden on managers. This can be done through automation, improving communication, and by simplifying admin.

See our DSEC Rail case study to find out how a business management system and bespoke app development could help you save time.

2) Office workers spend 20 weeks per year answering emails

A survey by Adobe found people in the workplace spend an average over 3.1 hours per day checking and sending emails. This totals over 15 hours per week – or 20 weeks per year!

Emails are a great tool for communication, but sometimes there are simpler ways to interact with colleagues. If you want to reduce workplace stress and help teams feel empowered in their roles, it’s important to allow enough time for innovation, creativity and personal growth.

Live communication tools, such as chat or video calls, are much more engaging and are also the closest thing to in-person collaboration for remote teams.

Video can also facilitate group communication, reducing the need for individual emails. For teams that are on the road, having a centralised communication tool such as a mobile app, can be useful too.

3) People spend 54% of their working life searching for documents

How many times have you gone to look for a document, but it’s nowhere to be found? This happens to all of us. Whether physical or virtual, bad filing systems can be a big time-waster. For many businesses, going paperless is the first step.

By reducing paperwork, you can cut costs, save time and make life easier for employees. The second step is to automate documents. For instance, automatic invoice generation and emailing can minimise admin responsibilities, while also helping businesses get paid faster.

4) The average worker loses 60 hours per month to easily automatable tasks

Perhaps the most shocking stat of all is that most manual tasks that drain businesses of cash flow could easily be automated. There are many affordable solutions, and companies are overlooking them.

According to CIO Insight, these repetitive tasks waste around $1.8 trillion in the US alone. This doesn’t do much for employee morale or engagement either. With over three hours a day spent on easily automated tasks, workers are getting bogged down in tedious processes that could be streamlined.

Some of these tasks include manual data entry, managing email traffic, filing digital documents, spreadsheets and PDFs, and looking for the correct files. With bespoke app development, you could create a centralised place for uploading, storing and sharing data, and you could also automate things such as invoice generation for efficiency.

5) Too much admin can cause high levels of workplace stress for employees

One of the main causes of workplace stress is workload. We already know that admin duties take up a big portion of the day, so by reducing manual tasks businesses can lighten the load and make it easier for employees to focus on their core role.

There’s also the fact that repetitive tasks are monotonous work, which can directly impact mental wellbeing. For instance, there is such a thing as email fatigue, and a recent survey found that the stress of answering emails was enough to make 38% of workers quit their jobs!

To minimise stress levels and to keep teams engaged and happy in their jobs, it’s important to look at automating the processes that take up the most time and human resource. For DSEC Rail, we provided bespoke app development, creating a system that allowed their engineers to complete paperless documentation while on the go.

Not only did this streamline operations and increase their productive ‘on the job’ time, but it also gave their engineers more time to focus on the job aspects they loved the most.

Want to find out more about our app design service?

At Identify Digital, we have years of experience in app design and development. To chat to an app design company that understands the importance of simplifying processes, call 01924 911333 or fill in our online enquiry form.

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